Introduction

Many people run into the same problem during meetings on macOS: they need to look at documents while staying in a Zoom call.

Meeting agendas, specs, design drafts, and shared notes are often essential to the conversation. But the moment you switch to a document, the Zoom window disappears behind other apps.

This forces people to constantly jump back and forth just to stay oriented in the meeting. Over time, this small friction adds up and makes meetings feel more tiring than they should be.

Why Zoom Often Gets Lost on macOS

Zoom meetings are rarely the only thing happening on your screen.

During a call, you might be:

  • Taking notes
  • Reviewing documents
  • Following an agenda
  • Sharing your screen
  • Checking related materials

macOS is optimized for switching between applications, not for keeping one specific window visible while you work elsewhere. As a result, the Zoom window is treated like any other app and gets covered as soon as you focus on something else.

For meetings, this behavior is a poor fit. Zoom is not just another task—it’s a continuous reference.

Why Meetings Often Require Documents

Meetings are rarely just conversations.

In many Zoom calls, documents provide the structure of the discussion. Agendas guide the flow, specs clarify decisions, and shared notes keep everyone aligned.

These documents aren’t optional. They are part of the meeting itself.

However, on macOS, viewing a document and staying visually present in a Zoom call are treated as mutually exclusive. When you open a document, the meeting disappears from view, even though you still need to stay aware of participants, reactions, and shared context.

This disconnect is what makes document-heavy meetings especially frustrating.

Zoom Is a Reference Window, Not a Work Window

This distinction matters.

A work window is where you actively type, edit, or manipulate content. A reference window is something you glance at repeatedly while working elsewhere.

During meetings, Zoom behaves much more like a reference window:

  • You need to see faces and reactions
  • You need awareness of who is speaking
  • You may need to follow shared slides or demos

You don’t need to constantly interact with Zoom, but you do need it to stay visible. When it disappears, you lose context and have to mentally reorient yourself every time you switch back.

Common Zoom Workflows That Break Easily

Taking Notes During Meetings

You switch to your notes app to write something down, and Zoom immediately disappears. Visual cues are lost, and it becomes harder to stay engaged in the discussion.

Reviewing Documents While Listening

You open a PDF or spec to follow along with what’s being discussed. Now the meeting is hidden, even though the document exists purely to support that conversation.

Screen Sharing With References

While sharing your screen, you still need to see participants or reactions. Switching apps hides the Zoom window and makes it harder to gauge feedback in real time.

In all of these cases, the issue isn’t Zoom itself—it’s visibility.

Keeping the Zoom Window Visible Changes the Experience

When the Zoom window stays visible above other apps, meetings feel fundamentally different.

You can:

  • Read documents without losing sight of the meeting
  • Take notes while staying visually present
  • Follow shared content without constant window switching

Instead of bouncing between apps, your attention remains anchored. This is especially noticeable in longer meetings, where frequent context switching contributes to fatigue.

When Floating the Zoom Window Makes Sense

Keeping Zoom visible works best when:

  • Zoom is informational rather than interactive
  • You need awareness more than direct control
  • Your primary task happens in another app

This includes team meetings, design reviews, planning sessions, and training calls. In these situations, Zoom should behave more like a dashboard than a task.

Where Floaty Fits In

Floaty allows you to keep the Zoom window visible on macOS while working in other applications.

It lets you keep Zoom above documents, notes, or browsers, adjust transparency to avoid blocking content, and maintain visual context without restructuring your workspace.

Most people don’t realize how often they switch back to Zoom until they no longer need to.

Conclusion

Zoom meetings work best when they stay in view.

For many people, meetings require documents just as much as conversation. When macOS hides the Zoom window the moment you open a document, it breaks the natural flow of collaboration.

Keeping Zoom visible restores that flow. Sometimes productivity isn’t about doing more—it’s about not losing what you already need to see.

⭐ Try Floaty

Floaty Free lets you pin one window—perfect for keeping Zoom visible during meetings. Floaty Pro expands the workflow with transparency, click-through, and multi-window support.

👉 Download Floaty — Free

👉 Upgrade to Floaty Pro